From governance, to meetings, to leadership transitions, we provide the systems and support that keep everything running smoothly so you can execute your strategic plan - oh, and we do strategic planning too.
we're the infrastructure behind better leadership.
book a call to customize your package
You get the expertise of a senior governance partner without building another department. Govern HQ brings the strategic thinking, governance expertise, and organizational support your society needs—when and where you need it.
Your Board can lead instead of manage. Directors spend their time on decisions, direction, and the future of the profession—not chasing documents, agendas, or loose ends.
Your Executive Director can focus on leadership. Instead of becoming the default owner of every governance task, your ED has the space to lead the organization strategically.
Your institutional knowledge stays with the society. Decisions, processes, history, and critical information are documented and organized so they remain accessible when people move on.
Your committees actually move the work forward. Clear mandates, focused meetings, accountability, and connection to the strategic plan turn volunteer energy into meaningful progress.
Your society is prepared for what’s next. Strong governance and operational infrastructure create a foundation that can support growth, change, and new opportunities without rebuilding everything from scratch.
You can pursue bigger opportunities. Whether it’s sponsorship, membership growth, strategic partnerships, or a new initiative, you have experienced leadership to help turn an idea into something real.
You reduce organizational risk. Good governance, documented processes, clear accountability, and consistent oversight give your Board greater confidence that the organization is being properly managed.
What becomes possible
When the governance, infrastructure, and strategic work are properly supported, your society operates differently.
07.
strategic planning & initiatives
When your society has an opportunity worth pursuing, we help determine what’s possible, what makes strategic sense, and how to make it happen. From new revenue opportunities and membership strategies to major organizational initiatives, we provide the strategic thinking and leadership to turn ideas into results.
06.
operational infrastructure
We build and maintain the calendars, annual cycles, document systems, processes, and workflows that keep your society organized and moving. The right infrastructure makes the work easier, more consistent, and far less dependent on individual people.
05.
committee & working group support
From terms of reference and meeting support to action tracking and reporting, we give your committees the structure and support they need to stay focused, productive, and aligned with your society’s strategic priorities.
04.
Leadership transitions
We capture, organize, and transfer the knowledge that keeps your society moving forward, so it doesn’t walk out the door when a leader does. New leaders step in with the context, systems, and information they need to lead with confidence and continuity.
03.
GOVERNANCE REVIEWS
Good governance starts with knowing where you stand. We review your bylaws, policies and governance practices against current provincial and federal requirements, as well as your organization’s own needs and objectives. We identify gaps, flag areas of risk and provide practical recommendations to strengthen compliance and governance.
02.
agm excellence
A great AGM is more than a meeting, it’s one of your most important opportunities to connect with members. We manage the communications, reports, meeting materials and logistics that drive participation and create a polished, professional member experience from start to finish.
how we support you
01.
board meeting support
We manage the full board meeting cycle, ensuring directors have what they need to make informed decisions and that those decisions move forward after the meeting. From agendas and board packages to minutes, action tracking and follow-through, we keep everything organized from preparation to completion.
Our services are flexible, scalable and tailored to your organizations needs.
INVESTMENT
Book your audit for a one time payment of $5000 CAD
Leadership Infrastructure
Look at the systems supporting your Executive Director, Board President and volunteer leaders, including where responsibilities, communication or expectations could be clearer.
Processes & Documentation
Identify where important decisions, institutional knowledge and recurring governance processes need stronger documentation or continuity.
Governance Structure
Review your bylaws, policies and governance practices against applicable requirements and your organization's own standards.
Boards & Committees
Assess roles, responsibilities, decision-making, reporting and the structures supporting your board and committees.
Good governance starts with knowing that your organization is operating on a solid foundation.
GovernHQ conducts a practical review of your society's governance structure, bylaws, policies and practices to identify strengths, gaps, risks and opportunities for improvement.
We look at both compliance and effectiveness, giving your board and Executive Director a clear picture of where things stand and what deserves attention.
INVESTMENT
Partnerships vary depending on the size and needs of your society. Book a call to get a custom quote.
governance administration
- Governance calendars and annual cycles
- Policy and bylaw tracking
- Governance documentation
- Elections and nominations
- Leadership transition documentation
- Maintaining organizational records
- Governance follow-up and reporting
Ongoing consulting
With GovernHQ on retainer, you have an experienced governance partner you can turn to when questions arise, decisions need perspective, or an unexpected issue lands on your desk. Because we already understand your organization, you get timely advice without starting from scratch every time.
BOARD SUPPORT
- Annual board calendar
- Meeting scheduling and coordination
- Agendas and board packages
- Minutes and decision records
- Action-item tracking
- Board communications
- Board onboarding
COMMITTEE SUPPORT
- Committee calendars and coordination
- Meeting preparation
- Agendas and minutes
- Terms of reference
- Action tracking
- Committee reporting
- Chair support
Your governance department, without another full-time hire to manage.
Your Executive Director has an organization to lead. Your board has a profession to advance. Your committees have important work to do.
GovernHQ provides the dedicated governance capacity that keeps everything connected, organized and moving forward. As your Fractional Governance Coordinator, we become an extension of your team, taking ownership of the recurring governance work that keeps your society running well.
INVESTMENT
$10,000 CAD
(payment plans available)
details
4 months of coaching & mentorship, including 8 private 1-1 calls and ongoing support with a certified coach.
strategy & priorities
Get out of the weeds and back into leadership. We help you step back from the constant stream of requests and competing priorities, identify what actually matters, and create the space to lead strategically rather than simply respond to what's in front of you.
your sounding board
Sometimes you just need someone who gets it. Someone who understands the pressure of being the person everyone comes to, the complexity of leading volunteers and professionals, and the reality of making decisions without always having someone to ask. Govern HQ gives you a confidential, experienced ear to talk things through, challenge your thinking and help you see what you can't always see from inside the role.
leadership & decision making
Lead with greater clarity, confidence and authority. We help you think through the decisions, competing priorities and leadership challenges that come with running a physician-led organization. You get a place to slow down, sort through the noise and make decisions you can stand behind.
board & relationships
Navigate the people dynamics that come with leading a physician-led organization. We help you work through relationships with your President, Board and committee leaders, including expectations, boundaries, communication and the moments when leadership gets complicated.
You shouldn't have to handle the Executive Director role alone.
Leading a professional society is a unique job.
You're managing a volunteer board, navigating competing priorities, supporting committees, working with members and stakeholders, and making decisions that affect the future of the organization.
And often, there isn't anyone inside the organization who has done the job before.
Govern HQ provides confidential, practical leadership coaching and mentorship for Executive Directors who want an experienced thought partner in their corner.
AGM Support
Investment starting at $1500 CAD
strategic planning day
Investment starting at $7500 CAD
governance administration
Make your AGM organized, engaging and worth showing up for.
Your AGM is a major governance event—and an important opportunity to connect with your members. GovernHQ manages the work from planning through execution, so your Executive Director isn't spending weeks chasing deadlines, assembling materials and coordinating the details.
We make sure the governance requirements are handled, the meeting runs smoothly and your members have a clear, engaging experience that makes them want to participate.
Strategic planning
A productive strategic planning session takes more than putting a date on the calendar. It takes preparation, the right questions, the right information and a clear process for turning a room full of ideas into a focused plan.
GovernHQ manages the work around your strategic planning session, including preparation with leadership, meeting structure and materials, facilitation support, documentation and the final strategic plan. You bring your board's expertise and vision.
One year. Two critical moments. Consider them handled.
Every medical society has two moments that deserve thoughtful attention: where you're going and how you bring your members along.
Govern HQ provides annual strategic planning and AGM support, helping your leadership step back, set clear priorities and then deliver a professional, engaging AGM that keeps members informed and involved.